ASPO Committees

Committees are standing or special. Special Committees may be created or terminated at any time by resolution of the Board of Directors.  The Committee Chairperson is responsible for implementing the action of that Committee and in most cases serves a 2 year term.  As a regular rule the President selects each Committee Chairperson from among Committee members who have previously served at least a full three years on such Committee unless otherwise specifically identified hereinafter. Unless specified otherwise herein, each Committee is composed of 7 individuals: 6 committee members serving staggered 3-year terms in addition to the appointed Chairperson and will meet from time to time as the Committee Chairperson deems appropriate. The Committee Chairperson will prepare semiannual reports and will send such annual report to the Secretary of the Society one month in advance of each Board Meeting.

 

If you are interested in serving on a committee, please complete the application online. 

List of current standing Committees and other appointed positions.

 
1. Program Committee:  It is composed by 7 members appointed by the President. Two new members are appointed every year.

The duties and responsibilities:

(1) Responsible for the Scientific Session and all related programs and exhibits of the Society at its Annual Meeting

(2) Working with the event coordinator to insure proper coordination of the scientific and other programs of the Annual Meeting

(3) Review of free or invited papers and posters in consultation with the Board of Directors



2. Membership Committee: All the 6 members are appointed by the President. One or two new members are appointed every year.

Duties and responsibilities:

(1) To maintain and distribute application forms for membership in the Society 

(2) To establish guidelines for membership, subject to the approval of the Board of Directors and the membership of the Society

(3) To annually review all prospective candidates for membership in the Society and present all recommendations regarding membership to the Board of Directors thirty (30) days prior to the Annual Meeting



3. Nominating Committee:  It is composed of four members elected by voting members of the Society. A fifth member is the Immediate Past-President of the Society. There are 4 available openings every year. Candidates must be nominated by another ASPO member.

Duties and responsibilities:

(1) To prepare a slate of officers, including the President-Elect and when required, the Secretary and the Treasurer preferably in time for the fall meeting of the Board of Directors to facilitate a smooth transition

(2) To prepare a slate of Directors (if required), including the Members-At-Large (one name for each position) and to submit such slate to the Board of Directors at least sixty (60) days prior to the Annual Meeting.



4. Audit Committee:  It is composed of three members. There is one opening available every year.

Duties and responsibilities include:

(1) To review the Treasurer’s reports to the Members to insure appropriate disclosure

(2) To appoint an independent auditor to perform an annual financial review. An audit should take place every four (4) years, at the completion of each Treasurer’s term of office

(3) To review and approve the scope of the work of any and all independent and internal auditors

(4) To review with auditors and management the effectiveness of internal controls

(5) To review and approve the fees of the independent auditors;

(6) To maintain direct communication with independent auditors 

(7) To review audit reports and management actions taken in response to audit reports

(8) To report regularly on the activities of the Audit Committee to the Board of Directors and to the membership

(9) To annually file or cause to be filed all federal and state tax forms, including by way of example but not by way of limitation, IRS Form 990



5. Finance Committee: It consists of 6 members appointed by the President and a seventh member who is the Immediate Past-President of the Society. There is 1-2 positions available every year.

Duties and responsibilities include:

(1) To review financing requirements and strategy for the Society, particularly the Education and Endowment Fund, in consultation with the Treasurer

(2) To review expenditures and fiscal policy and recommend action to the Board of Directors

(3) To review financial strategies and results of the Society

(4) To review long-term financial strategies with the Board of Directors at least annually

(5) To formulate an investment policy



6. Research Committee:  It consists of six members. There are 1 to 2 positions available every year.

Duties and responsibilities include:

(1) Soliciting and reviewing grant proposals submitted to the Society for funding, and making recommendations to the Board of Directors for which proposals to fund

(2) Working with the Centralized Otolaryngology Research Effort (CORE) committee of the American Academy of Otolaryngology-Head and Neck Surgery to solicit and review and fund grant proposals pertaining to pediatric otolaryngology

(3) Formulate, update, disseminate and carry out policies pertaining to surveys administered to the ASPO membership for research purposes

(4) Working with the Board of Directors on any intellectual property right issues related to the Society



7. Long Range/Strategic Planning Committee: It is composed of six members all of whom are appointed by the President. There are 1 to 2 open positions every year. 

Duties and responsibilities include:

(1) Implementing new programs as needed

(2) Reviewing and keeping up to date the charge and mission statement of the Society

(3) Working with the Society’s event coordinator on site selection and planning for future meetings

(4) Working with other Committees as needed to establish future needs and direction of the Society

(5) Foster leadership at all levels within the Society



8. Information Technology Committee: It is composed of six members. There are 1 to 2 open positions every year. 

Duties and responsibilities include:

(1) Interacting with the webmaster for the Society

(2) Making recommendations about new technology from which the Society would benefit

(3) To determine appropriate distribution of the podium presentations at annual meetings through such avenues as audio digest, video tapes, computer disks for such purposes as continuing medical education



9. Fellowship Committee: It is composed of 6 members, all of whom are appointed by the President. There are 1 to 2 open positions every year. At least three members of the Fellowship Committee are active faculty supervisors within a fellowship training program.

 

Duties and responsibilities include:

(1) To review standards for fellowship training in pediatric otolaryngology and assist and make recommendations to agents who evaluate fellowship training programs

(2) To provide a written report of the Committee’s actions and recommendations to the Chairperson of the Board of Directors and Secretary of the Society not less than four weeks prior to the Annual Meeting of the Board of Directors

(3) To work toward continuous improvement of the fellowship candidate interview process to include coordination of interview dates

(4) To facilitate interactions between the San Francisco Match Program and ASPO and fellowship programs in terms of registration of programs, coordinating the match date, and related matters

(5) To assist interested programs in obtaining ACGME accreditation



10. Education/Curriculum Committee: It is composed of six members. There are 1 to 2 open positions every year.  

Duties and responsibilities include:

(1) The primary responsibility is to develop and maintain a curriculum for fellowships in pediatric otolaryngology. A secondary responsibility is to develop and maintain pediatric otolaryngology curricula and materials for the education of otolaryngology residents, non-otolaryngology residents, practicing otolaryngologists, and medical students

(2) Assist in the identification of resources for curriculum support

(3) Assist in the development of material to be used in the pediatric otolaryngology portion of the American Board of Otolaryngology Maintenance of Certification (MOC) and the Pediatric Otolaryngology Sub-certification examinations



11. Development Committee: It is composed of 6 members. There are 1 to 2 open positions every year. 

Duties and responsibilities include:

(1) Raising funds for the Society, for the purposes of sustaining research and educational support and such other duties as the Board of Directors may prescribe; overseeing the planning and coordination of fund-raising efforts

(2) Working with the President to implement and create supporting material for the Annual President fund-raising appeal to the membership

(3) Assessing the need for fund-raising events and capital campaigns



12. Quality & Safety Committee: It is composed of 6 members. There are 1 to 2 open positions every year.

Duties and responsibilities include:

(1) To review existing national patient safety and quality improvement initiatives to ascertain the impact to pediatric otolaryngologists and discern the role of the American Society of Pediatric Otolaryngology in such initiatives (ie helping to decide if ASPO should participate in specific initiatives)

(2) To attempt to contribute to the scientific literature of patient safety and quality improvement with regards to the scope of practice of pediatric otolaryngology.

(3) To consider member participation in patient safety and quality improvement initiatives that have the potential to impact scope of practice of ASPO members